Fleet Maintenance
Fleet Maintenance

Fleet

Add task

Set it once and the app tells you when it's due again.

Mark done

Saved to the vehicle's service history. Cost is added to expenses.

Service record

A record of work done on this vehicle.

Vehicle

Only the name is required. Add the rest when you have it.
Fills in the year, make and model for you.

Log odometer

Keeps mileage-based tasks accurate.

Log fill-up

Fuel cost counts toward the vehicle's total cost.

Add document

Registration, insurance card, inspection, receipts. Add an expiry date to get a reminder.
For warranties like "3 years or 36,000 miles." You're reminded at whichever comes first.

Add expense

Repairs, parts, insurance, tolls and anything else this vehicle costs.
Repeating costs, like insurance or a loan payment, are added for you on the same day each period.

New category

Shows up for every vehicle.

Colors

Pick an accent color to match your company.
Dark mode
Easier on the eyes at night

Settings

Your business, backups and reports.
Business
Shows what your business trips are worth at this rate. Use the rate your accountant gives you.
Colors & dark mode
10 accent colors to match your company
Backup
Google Drive
Not connected
Back up now
Saves everything to your own Google Drive
Restore from Drive
Bring your fleet back on a new phone or computer
Download a backup file
Includes your documents
Restore from a file
Load a backup file you saved
Print & reports
Print
Fleet summary, maintenance schedule, service history or costs
Fleet report (PDF)
Every vehicle, what's overdue and what it cost
Vehicle report (PDF)
Tasks, service history, costs
Digital glovebox (PDF)
Vehicle report plus registration, insurance and receipt photos
Costs for your accountant (CSV)
Every expense and fill-up, all vehicles, opens in Excel
Add due dates to your calendar
Registration, inspections and renewals, with a reminder the day before
Trip log (CSV)
Every trip this year, with business miles by vehicle
Service history (CSV)
Every completed service, all vehicles
What's included
Unlimited vehicles
Fleet dashboard
Starter schedules
Trip & mileage log
Receipt photos
Recurring costs
Inspections
Tires & warranties
Shops & vendors
Calendar reminders
Date & mileage reminders
Service history
Costs & cost per mile
Fuel log & fuel economy
Document expiry alerts
Recall checks by VIN
PDF & CSV reports
Google Drive backup
10 colors & dark mode
Phone & computer

Log a trip

Where the vehicle went and why. Business trips are totaled for your records.
Fill in the odometer, or just the miles.

Starter schedule

Pick the kind of vehicle. You can change any task later.
Common intervals. Check your owner's manual for your exact vehicle.

Inspection

Tap each item: once for OK, twice for a problem. Problems become repair tasks.

Tires

Record a new set so you know how old they are and how far they've gone.

Shop or vendor

The places you call. Tap a phone number to call.

Print

Pick what to print. You can also save it as a PDF from the print window.